Acceptance of Policies and Registration Conditions
The following Policies and Conditions apply to the 2023 Commercial Vehicle Upfitting Summit (Oct. 3-4, 2023, Sandusky, OH). As a condition of registration, you will be required to acknowledge and accept the NTEA Registration Policies and Conditions contained herein.
Cancellations received by the NTEA in writing after Sept. 14, 2023, are not entitled to a refund, but name transfers are permitted.
Cancellation or change requests should go to firstname.lastname@example.org.
Granting Attendee Registration and Admission
NTEA, or their officially designated event management, in their sole discretion, reserves the right to accept or decline an individual’s registration for an event. Further, NTEA, or event management, reserves the right to prohibit entry or remove any individual whether registered or not, be they attendees, exhibitors, representatives, or vendors, who in their sole opinion are not, or whose conduct is not, in keeping with the character and purpose of the event. Without limiting the foregoing, NTEA and event management reserve the right to remove or refuse entry to any attendee, exhibitor, representative, or vendor who has registered or gained access under false pretenses, provided false information, or for any other reason whatsoever that they deem is cause under the circumstances.
NTEA Safe Meeting and Misconduct Policy
NTEA is a professional association committed to providing valuable and safe conference and exhibition experiences. NTEA is dedicated to equal opportunity and treatment for all its members, meeting attendees, staff, and contractors. Attendees are expected to be respectful to other attendees, NTEA staff, and contractors. Harassment and other misconduct will not be tolerated; violators will be addressed promptly and seriously. Consequences up to and including expulsion from the event as appropriate will be implemented immediately.
Reporting of Unethical or Inappropriate Behavior
NTEA is an organization with strong values of responsibility and integrity. Onsite at an NTEA meeting, contact any NTEA Staff member with concerns or questions for thorough follow-up. If you feel in immediate danger, please dial 911 for police intervention.
Registrants for paid elements of the event, who do not provide a method of payment, will not be able to complete their registration. Individuals with incomplete registrations will not be able to attend the conference until payment has been made.
Capture and Use of a Person’s Image
By registering for an NTEA event, I grant full permission to NTEA to capture, store, use, and/or reproduce my image or likeness by any audio and/or visual recording technique (including electronic/digital photographs or videos), and create derivative works of these images and recordings in any NTEA media now known or later developed, for any legitimate NTEA marketing or promotional purpose.
By registering for an NTEA event, I waive any right to inspect or approve the use of the images or recordings or of any written copy. I also waive any right to royalties or other compensation arising from or related to the use of the images, recordings, or materials. By registering, I release, defend, indemnify and hold harmless NTEA from and against any claims, damages or liability arising from or related to the use of the images, recordings or materials, including but not limited to claims of defamation, invasion of privacy, or rights of publicity or copyright infringement, or any misuse, distortion, blurring, alteration, optical illusion or use in composite form that may occur or be produced in taking, processing, reduction or production of the finished product, its publication or distribution.
Audio, Video, Digital Recording Policy
As a courtesy, please refrain from taking photographs or video of booths or equipment without permission from the exhibiting company.
Unauthorized Solicitation Policy
Unauthorized solicitation in the Exhibition Hall is prohibited. Any non-exhibiting manufacturer or supplier observed to be distributing information or soliciting business in the aisles, or in another company’s booth, will be asked to leave immediately.
Unsecured Items Policy
Personal belongings should not be left unattended in meeting rooms or public areas. Unattended items are subject to removal by security. NTEA is not responsible for items left unattended.
Wireless Internet Service Policy
At NTEA events where wireless is included with your registration, NTEA provides wireless access for attendees during the conference and exhibition but cannot guarantee full coverage in all locations, all of the time. Please be respectful of your time and usage so that all attendees are able to access the internet.
Excessive usage (e.g., streaming video, gaming, multiple devices) reduces bandwidth and increases cost for all attendees. No routers may be attached to the network. Properly secure your computer before accessing the public wireless network. Failure to do so may allow unauthorized access to your laptop as well as potentially introduce viruses to your computer and/or presentation. NTEA is not responsible for computer viruses or other computer damage.
Mobile Phones and Related Devices Policy
Mobile phones, tablets, laptops, pagers, and any similar electronic devices should be silenced during conference sessions. Please exit the conference room before answering or beginning a phone conversation.
For the health and consideration of all attendees, smoking, including e-cigarettes, is not permitted at any event elements, such as but not limited to: conferences, workshops, courses, hosted meal functions, receptions, and in the exhibit hall. Most facilities also prohibit smoking and e-cigarettes in all or specific areas. Attendees should obey any signs preventing or authorizing smoking in specified locations.
Attendee agrees to release and hold harmless NTEA from any and all claims, demands, and causes of action arising out of or relating to your participation in the event you are registering to participate in and use of any associated facilities or hotels.
If for some unforeseen reason NTEA should have to cancel or truncate an event, attendee agrees its sole remedy for a canceled or shortened event is the return of all or a prorated portion, as applicable, of the registration fee. Registrants will be responsible for cancellation of travel arrangements or housing reservations and the applicable fees.
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